TIMETABLES

• Merits and Special Reviews
• Promotion and Career Status Reviews

• Documentation Checklist for Librarian Series
• Certification Statement: Librarian Series
• Merit Increase Review Form
• Promotion Review Form
• Librarian Self Evaluation
• Biography Form 1501

MERITS AND SPECIAL REVIEWS

November 1 - November 15:

• Review Initiators confer with Librarians. Any Librarian who is not automatically scheduled for a Merit Increase Review during this review period but who wishes to be reviewed should inform the Review Initiator by November 15.
• Candidates and Review Initiators may begin to assemble documentation at any time.

December 3:

Librarians at or above the rank of Librarian III are expected to prepare more complete documentation of significant achievement. This may include names from which letters of evaluation may be solicited. Those names must be provided to the Review Initiator by December 3.

December 3 - January 31:

Review Initiators and Librarians assemble the formal documentation which will be used in the review, including:

• Review Initiator's and Unit Head's recommendations.
• Librarian's signed self-evaluation.
• copies of reports, articles and books which the candidate has authored or edited and other documentation which the candidate believes may be of assistance in the evaluation.
• New or updated Biography Form 1501.

January 2 - January 25:

Requests for deferral of a scheduled Merit Increase Review must be made to the Review Initiator and CAPA by January 25.

February 1 - March 4:

Review Initiators should prepare and submit formal Merit Increase recommendations to APO by March 4.

February 4 - March 11:

APO forwards documentation for all Merit Increases in the Librarian Series (including accelerated and decelerated merits) to the Library Human Resources Department.

April 1 - May 10:

CAPA reviews dossiers for Library-wide parity and confers with the University Librarian about any problems.

May 31:

Last date for CAPA to forward documentation and recommendations to the University Librarian.

June:

The University Librarian makes advancement recommendations and consults with CAPA as required.

June 1 - June 28:

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TIMETABLE: PROMOTIONS AND CAREER STATUS REVIEWS

November 1 - November 15:

• Review Initiators confer with Librarians. Any Librarian who is not scheduled for an automatic review during this review period but who wishes to be reviewed should inform the Review Initiator by November 15. Review Initiators and Librarians begin assembling the relevant documentation for Promotion and Career Status Reviews in those cases where:
  • The Librarian is scheduled for a review,
  • or The Department Head intends to initiate a review, or
  • The Librarian intends to request a review.
• Candidates should begin to assemble their dossiers.

November 15:

As soon after November 1 as possible, but by November 15, the candidate may suggest the names of persons from whom letters of evaluation may be solicited.

November 1 - November 30:

• The Review Initiator solicits letters evaluating the candidate from qualified persons, including a reasonable number of persons whose names have been provided by the candidate. Requests for deferral of a scheduled Promotion or Career Status Review must be made known to the Vice Provost's office and to CAPA by mid-November mid-November. Review Initiator prepares the information which will form the justification for their recommendations.
• Concerns should be discussed with the candidate by the Review Initiator, and consideration should be given to the content of documentation that addresses such concerns.

December 3 - January 31:

Review Initiators and Librarians assemble the formal documentation which will be used in the review:

• Review Initiator's and Department Head's recommendations.
• Librarian's signed self-evaluation.
• Copies of reports, articles and books which the candidate has authored or edited and other documentation which the candidate believes may be of assistance in the evaluation.
• New or updated Biography Form 1501.
• Confidential letters solicited by the Review Initiator.

December 10:

Deadline for Units/Departments to provide APO with names of Promotion and Career Status candidates.

December 17 - January 18:

CAPA nominates the Ad Hoc Review Committees and consults with the University Librarian about final appointments to the committees.

January 25:

The University Librarian appoints Ad Hoc Review Committees.

January 25:

All promotion recommendations with complete documentation must be received by APO.

February 1 - March 29:

Ad Hoc Review Committees meet, review documentation and prepare recommendations. Committee reports must be submitted to CAPA by March 29.

February 1 - April 30:

CAPA reviews documentation, including the Ad Hoc Review Committee recommendations. CAPA prepares its own recommendations and transmits them to the Library Human Resources Department by April 30.

May 1 - May 31:

The University Librarian makes advancement recommendations and consults with CAPA as required.

June 1 - June 28:

The Vice Provost makes final decisions.