- Inform the Candidate about the review process (including departmental
procedures) and the rights of the Candidate during the course
of the review. The Candidate should be provided the following
documents:
- APM
160 - Academic Personnel Records: Maintenance of, Access
to, and Opportunity to Request Amendment of
- APM
210 - Review and Appraisal Committees (criteria for promotion)
- APM
220-80 - Appointment and Promotion
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- Provide the Candidate the opportunity to nominate external evaluators.
(220-80-c)
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- Inform the Candidate that he/she may indicate individuals who
might not be objective (both internal and external reviewers).
The Candidate must provide a written statement with reasons which
will be included in the review file, but will be accessible only
to administrators. (220-80-c)
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- At least 5 days before the faculty meeting scheduled to determine
the departmental recommendation, provide the Candidate the opportunity
to inspect non-confidential materials (to ensure completeness)
and to receive redacted copies of the confidential materials.
(220-80-d)
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- Candidate has the opportunity to make a written statement for
the file before the departmental recommendation is determined.
(220-80-d)
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- Candidate shall be informed of the departmental recommendation
(including the detailed vote) and the substance of the departmental
evaluations in each of the four criteria. Upon request by the
Candidate, he/she may receive a copy of the chair's letter. (220-80-e)
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- Candidate will be provided copies of any and all material added
to the review file after the departmental recommendation is forwarded
and may comment on them.
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- After the final decision or at the Preliminary Assessment stage,
the Candidate may request copies of the entire review file or
a written summary of the reasons for the decision. (220-80-i)
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- For the Preliminary Assessment stage, provide the Candidate
the same opportunity for review of the file and to submit a statement.
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