Date Sep 09 2004 05:00:00 PM
Sender Campus Administrative Memos, Chancellor's Communications & Resource Ce
To Campus Administrative Memos
Subject Crediting Books in Progress
Body September 10, 2004

DEANS AND CHAIRS

Re: Crediting books in progress

In the past, disagreement has surfaced concerning the admissibility of
crediting for merit advancement book-length projects still in
progress. The statements below are intended to guide deans and chairs
in determining when and how to bring such research projects into
evidence for merit advancement.

Book chapters of book-length works in progress can be credited when:

1. they are essentially finished entities, usually chapters, and
their place in the contemplated work can be identified,
2. they are made available to the department chair and subsequent
reviewers for assessment, and
3. the chair/dean provides (or seeks qualified reviewers to provide)
a qualitative assessment of the submitted work.

Of course, the chair or dean should indicate clearly which chapters
were completed during the review period.

Criterion 1 may also be expressed as follows:

To be credited for merit advancement, works in progress should be
"possible" to assess. That is, they should be finished chapters of
well-defined projects. Research activity that falls short of this
standard - preparatory papers, partial chapters, written materials on
projects that remain tentative in purpose and focus - should not be
submitted, although they may serve as evidence of ongoing scholarly
activity. This distinction is intended to avoid (1) work in its
formative stages being submitted for review, and (2) the multiple
counting of successive iterations of the same work (such as,
provisional, revised, and final drafts of a single chapter).
Maintenance of this distinction will permit the timely acknowledgment
and crediting of substantial work on a project that necessarily spans
two or more review periods.

Sincerely,

Jan de Vries
Vice Provost for Academic Affairs